How to Write Wedding RSVP Cards: Wording, Etiquette & Design Tips

Planning a wedding is all about the details, from the perfect dress to the dreamy venue. But when it comes to making sure your guests are there to celebrate with you, your RSVP Cards takes centre stage. Wedding RSVP Cards do more than confirm attendance; they help you plan seating, meals, and more. Getting them right is a game-changer for a stress-free big day!

Whether you’re asking your guests to RSVP in their best handwriting or respond with the click of a button, this guide covers everything you need to know, from what to include on your RSVP cards to clever wording ideas that make your invites stand out.

What Is a Wedding RSVP Card?

First things first, what does RSVP stand for? RSVP is short for the French phrase répondez s’il vous plaît, meaning “please respond.” An RSVP Card is a tool couples use to collect essential guest information like attendance, meal preferences, and more.

Why Are RSVP Cards Important?

Wedding RSVP Cards do more than just tally up who’s coming:

• They give you a headcount for catering and venue prep.
• They help accommodate dietary needs or seating arrangements.
• They save you from last-minute stress by collecting key information upfront.

Whether you’re working with printed cards or digital replies, having an RSVP system is your wedding logistics superstar.

What to Include on a Wedding RSVP Card

A great RSVP Card strikes a balance between simplicity and clarity. Here’s what you need to include for a card that’s both functional and stylish.

1. Guest Name(s)

Make sure there’s a space for guests to fill in their names so you’ll know who the RSVP is from. A simple “Name(s):___________” works perfectly. Numbering your guest list to match each RSVP Card is a game-changer. If someone forgets to write their name, you’ll instantly know who it’s from.

2. Accept/Decline Options

Use clear wording to make it easy for guests to confirm or decline. For example:

• Accepts with pleasure | Declines with regret
• Will attend | Sorry, can’t make it

3. Meal Preferences (if applicable)

If you’re offering meal choices, include options for guests to select, e.g.:

• Chicken | Beef | Vegetarian
• Any dietary requirements? ________

Don’t forget to mention there’s a kids’ menu available if you’re inviting little ones.

4. RSVP Deadline

Set a realistic deadline for RSVPs to save yourself from last-minute headaches. Typically, 8-12 weeks before the wedding date works well. Ensure you receive all replies 4-6 weeks before the wedding.

5. Additional Notes

Add a section for extra info, like:

• Song requests for the DJ
• “Any advice for the newlyweds? _________”

Make it fun, and you’re more likely to get replies!

Wedding RSVP Wording Ideas

Need the perfect phrasing for your RSVP Cards? From classic to creative, here are some ideas to match your style.

Formal Wedding RSVP Wording:

• “We request the pleasure of your reply by [date].”
• Yes, we look forward to celebrating with you!
• Regretfully, we cannot attend.

Informal Wedding RSVP Wording:

• “Can’t wait to party with you! RSVP by [date].”
• Count me/us in!
• Sadly, I/we can’t make it.

Creative and Fun Wording:

• “The countdown to love is on! RSVP by [date].”
• Happily attending | Dancing from afar
• Chicken dance ready | Chicken dinner ready

• Interactive options: Use wedding-related prompts such as:
• “What’s your go-to karaoke song?”
• “Beer, wine, or cocktails? ________”

Wedding RSVP Etiquette Tips

Good etiquette keeps everyone (including you) on the same page. These tips will simplify the process and prevent awkward moments.

Setting the Right Deadline

• Give guests enough time to reply: Mail your Invitations about 8-12 weeks before the wedding date.
• Respect your vendors’ deadlines: Confirm catering and seating numbers promptly after your RSVP cut-off.

Handling Plus-Ones or Children

• Address invitations clearly: Write “Mr. John Smith and Guest” or “The West Family.”
• Ask for specifics: Include spaces for plus-ones or the names of children if they’re invited.

Managing Late Replies

It’s inevitable that not everyone will reply on time. Be polite but firm when following up. A quick call or message like, “Just checking if you’ll be able to join us!” usually does the trick.

Designing Your Wedding RSVP Cards

Your RSVP Cards should complement your wedding theme while being practical for guests to fill out. Here’s how to strike that balance.

Match Your Wedding Theme

From floral illustrations for garden weddings to minimalist designs for modern affairs, keep your RSVP Cards cohesive with your Invites.

Font, Colour, and Print Considerations

• Readable fonts: Ensure the text is easy to read for everyone.
• Colours that pop: Avoid overly light colours on light backgrounds.
• Premium finishes: Foiling or textured card stock can add a touch of luxury to your Wedding Stationary.

Printed vs Digital Options

• Printed Cards: Perfect for formal weddings or when inviting guests who may not be tech-savvy. Printed.com offer a variety of different papers and special finishes when designing your RSVP Cards. And adding a QR code is always a nice touch so people can fill out their Invitation and requirements.
• Digital RSVPs: Excellent for eco-conscious couples and guests while also saving some money.

Top Tips for a Stress-Free RSVP Process

1. Number Your Guest List

Assign a number to each RSVP Card and corresponding guest list entry. If someone forgets their name, you’ll still know who replied!

2. Pre-Stamp and Address Envelopes

Make it as easy as possible for guests to reply by including pre-addressed, pre-stamped return envelopes.

3. Use QR Codes or Online Forms

Save on printing costs and offer convenience with QR codes linked to a simple RSVP form.

Your Happily Ever After Starts Here

Crafting the perfect wedding RSVP Card doesn’t have to be daunting. By including the right details, choosing thoughtful wording, and considering your design, you’re one step closer to wedding-planning bliss.

Looking for beautiful, tailored RSVP Cards to match your Invitations and the rest of your Wedding Stationary?

Explore our collection of RSVP Cards and Wedding Stationary at Printed.com.